You will work closely with our Office Manager in Wiener Neudorf so that both locations run on the same standards and share what works. Within the Vienna office, you coordinate everything: the space itself, the people in it, and everything that keeps daily life running smoothly.
- Setting up and running the office: You get the Vienna office ready and keep it that way, e.g. furniture, supplies, cleaning, deliveries, mail, and the building relationship with the Austria Campus etc.
- Suppliers and contracts: You source and manage local vendors and service providers, from catering and office supplies to IT equipment and building services, and you keep an eye on cost and quality.
- Onboarding new colleagues: You prepare workstations and welcome materials for new starters in Vienna, and you coordinate with HR and IT so every new hire has what they need on day one.
- Team culture and events: You organise small team lunches, celebrations, and internal events that give the Vienna office its own character while staying true to AVILOO.
- General administration: You handle day to day admin such as travel bookings, expense processing, incoming calls, and visitor coordination for the Vienna team.
- Staying aligned with Wiener Neudorf: You check in regularly with our Office Manager in Wiener Neudorf to align on processes, share what you learn from building something new, and flag anything that needs a decision from HQ.